PAVIR
  • Palo Alto, CA, USA
  • Part Time

401(k), sick pay, commuter benefits, wellness program


The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Clinical Research Coordinator to support the clinical research related to non-invasive neuromodulation, which is one of the fastest growing areas of psychiatric inquiry. Of the neuromodulation techniques, transcranial magnetic stimulation (TMS) is becoming a standard of care for pharmacoresistant depression.

The Research Coordinator will consent participants, coordinate studies, recruit and screen potential subjects, manage study participants, collect data, perform neurocognitive and symptom checklist assessments, under the direction of the Principal Investigator (PI).

This is a part-time (20 hours a week), non-exempt (hourly-paid) position. Location: Palo Alto, CA. Benefits:

  • Sick Pay
  • 401(k) Retirement Plan with Company Match and Profit Share
  • Wellness Program
  • Employee Assistance Program
  • Commuter Benefits

PAVIR is affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check.

Primary Responsibilities

  • Coordinate and manage all daily activities of the study
  • Ensure study activities follow established protocol
  • Perform all neurocognitive and symptom checklist assessments and scoring
  • Serve as a liaison between the study subjects and the PI concerning any problems or adverse events
  • Serve as a liaison between the study and clinic for scheduling purposes
  • Serve as a liaison between local study site and coordinating site
  • Recruit, screen, and interview study subjects, ensuring eligibility and understanding of the study
  • Explain the study and obtain the informed consent from the subjects
  • Coordinate outreach efforts within the facility and Community Based Outpatient Clinics (CBOCs) to enhance recruitment activities for the study
  • Collect and enter clinical data in the case report form and data management system
  • Maintain databases for tracking subjects for follow up
  • Participate in conference calls with collaborators regarding project evaluation and project progress
  • Prepare project manuscripts and reports in collaboration as required by NIH or program committee
  • Assist in writing research study abstracts, protocols for any approved sub-pilot(s) of the study, operational manual for other sites to utilize
  • Perform literature reviews, and present scientific findings at meetings
  • Review scientific publications regarding study.

Required Qualifications

  • Bachelor's degree (or equivalent experience) in Psychology, Mental Health, Biology, or in a related field;
  • At least 1 year of related experience, including working in a mental health field or research environment;
  • Valid Driver's License;
  • Previous experience conducting clinical research;
  • Ability to read and understand study protocol and ensure compliance;
  • Knowledge of standard concepts, practices, and procedures within the research field;
  • Ability to understand and follow VA procedures and safety issues in regards to clinical research trials;
  • Knowledge of regulatory requirements regarding clinical studies;
  • Strong ability to problem solve clinical research situations;
  • Excellent oral and written communication skills;
  • Excellent computer skills;
  • Meticulous attention to detail;
  • Knowledge of database management;
  • Demonstrated ability to work independently and coordinate and follow through on multiple tasks;
  • Good interpersonal skills;
  • Ability to work with HPO collaborators to further improve collection processes and patient retention;
  • Ability to present research milestones in conferences and meetings.

Desired Qualifications

  • Master's degree in Psychology, Mental Health, Biology, or in a related field;
  • 2 years or more of related experience, including cognitive and psychological testing.

Physical Demands: Lifting up to 10 lbs occasionally, sitting, bending, standing, repetitive motion, etc. Will encounter patients who have impaired cognitive function, anxious, and/or difficult. Must be able to sit and stand for long periods of time.

Environmental Conditions: Exposure to office and hospital/clinical environment.  Occasional travel will be required to CBOCs.

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: www.pavir.org 

PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact jobs@pavir.org - Human Resources department. 

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