• Palo Alto, CA, USA
  • Full Time

Health insurance, vacation, Holiday pay, sick pay, 401(k) with Match and Profit share

The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Clinical Research Associate to coordinate and conduct research studies under the supervision of the Principal Investigator (PI) and VA Polytrauma Systems of Care (PSC) Research and Leadership team, which includes the Headache Center of Excellence, and Physical Medicine and Rehabilitation service.  The primary research study is a longitudinal study of the effects of traumatic brain injury.  Other studies involve epidemiology, neuroimaging, neurostimulation, proteomics, genetics, cognition and other demographic variables that are important to assess, manage and treat patients with Traumatic Brain Injury (TBI).

About This Role

The Research Associate will participate in all aspects of research including study participants screening, recruitment, contact and interview, data entry and quality control, statistical data analysis, required regulatory affairs and compliance, study organization, literature reviews and reporting.  In addition, this position may have the opportunity to develop research materials and contribute to manuscript development and publication.  The Research Associate will have the opportunity to travel and be involved at a national level with other researchers.  Other programmatic activities to support the leadership and TBI programs will include workshop planning, recruitment, coordinating with clinical and research staff, and various other administrative duties.


PAVIR, located on the premises of the VA Palo Alto Health Care System, is a mid-size nonprofit foundation, closely connected with the VA and Stanford University. We offer ongoing training, generous benefits and supportive work environment. We work with more than 160 uniquely talented medical scientists across a broad spectrum of research areas. We recruit talented employees who believe in making a difference in the lives of others through innovative research.

This is a full time, Exempt (Salary-paid) position. Location: Palo Alto, CA. Benefits:

  • Medical, Vision and Dental Insurance
  • Vacation
  • Sick Pay
  • 13 paid Holidays
  • Life Insurance - paid by PAVIR
  • Long-term and Short-term Disability Insurance - paid by PAVIR
  • Flexible Spending Account
  • 401(k) Retirement Plan with Company Match and Profit Share
  • Wellness Program
  • Employee Assistance Program
  • Commuter Benefit

PAVIR is affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check.

Duties and Responsibilities

Research Implementation and Database Management:

  • Create, collect, disseminate, and maintain appropriate files of study data. Assist with review and completion of study manuals and SOPs;
  • Communicate with participants to perform data collection, consenting, scheduling, testing, evaluation, and assessments. Conduct assessments with research participants using research tools in person, by mail or phone. Track and monitor the participants requirements for study schedule;
  • Extract data from patient medical records. Transcribe and resolve data queries in case report forms
  • Facilitate data quality assurance mechanisms and participant communication;
  • Prepare documents, under the direction of project leaders. Report statistical analyses and descriptive data from associated research studies to be used in research/clinical investigations/studies reports;
  • Maintain study related documents and supplies. Secure, organize, and document as required all federal/ state regulations and national multi-site policies;
  • Contribute to PSC research programs that align with national, regional, and local missions and goals;
  • Contribute to the planning and execution of the research conferences.

Regulatory Study Management:

  • Prepare technical documentation necessary for regulatory submissions related to research;
  • Develop and maintain other technical documentation required for compliance, such as research protocols, policies, consent forms, CV/ biosketches, and annual reports;
  • Interface with research team to ensure proper coordination of regulatory strategy and timelines necessary to meet regulatory requirements;
  • Participate in proactive and continuous improvements for regulatory affairs and in support of research quality;
  • Report study progress, status, and adherence with requirements to stakeholders (e.g., VA Central Office, National Data Statistical Center, funding bodies).

Programmatic and Research Development:

  • Assist and support innovative research areas within the fields such as assistive technology, TBI, and headache;
  • Support, organize, implement and maintain protocol development;
  • Interface with research team to ensure proper coordination of timelines necessary;
  • Participate in proactive and continuous improvements for program and research areas;
  • Report study progress, status, and adherence with requirements to stakeholders (e.g., VA Central Office, National Data Statistical Center, funding bodies).

Administrative Duties:

  • Act as point of contact for monthly meetings;
  • Manage Time cards for staff members;
  • Attend clinical care and leadership meetings as required to support the research and programs;
  • Contribute to project teams as applicable;
  • Undergo trainings related to research. Train other research support staff in general research duties, such as data entry, CPRS, and administrative oversight within VA.

Required Qualifications

  • Master's degree in epidemiology, health science, public health, psychology, life science or a related field is required;
  • 2+ years of related research experience; Experience working with IRB protocols;
  • Valid Driver's License;
  • Evidence of or demonstrated potential for conducting research independently;
  • Demonstrated ability to execute all elements of research process, from conceptualization to publication;
  • Documented research productivity;
  • Strong knowledge of all aspects of research design and methodology;
  • Excellent verbal communication and interpersonal skills;
  • Strong organizational skills and attention to detail;
  • Previous experience tracking and following up on data/processes;
  • Familiarity with standard concepts, practices, and procedures within the research field;
  • Proficiency with Microsoft Word, Excel, and Outlook;
  • Ability to read and understand study protocol;
  • Ability to conduct basic data management and statistical analysis;
  • Competence in writing in American Psychological Association and/or American Medical Association format.

Desired Qualifications

  • Ph.D. in relevant scientific field of study or M.D. with research training and/or experience;
  • 5+ years of related research experience;
  • Clinical Trial certification and/or prior experience with clinical trial management.

Physical Demands: Lifting up to 15 lbs occasionally, sitting, bending, standing, repetitive motion, etc.

Environmental Conditions: Office environment and occasional travel

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: 

PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact - Human Resources department. 


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