• Palo Alto, CA, USA
  • $61,308-$76,000
  • Salary
  • Full Time

Comprehensive benefits package

The Palo Alto Veterans Institute for Research (PAVIR) is seeking a Research Associate to plan, conduct, and complete research studies under the supervision of the Principal Investigator (PI) and VA Polytrauma Systems of Care (PSC) Research and Leadership team, which includes the Defense and Brain Injury Center (DVBIC), Headache Center of Excellence, and Physical Medicine and Rehabilitation.

The Research Associate will work on DVBIC regulatory and existing databases and will focus on data management as related to the longitudinal Traumatic Brain Injury Model Systems study. The studies involve epidemiology, neuroimaging, neurostimulation, proteomics, genetics, cognition and other demographic variables that are important to assess, manage and treat patients with Traumatic Brain Injury (TBI).

The Research Associate will participate in all aspects of research including study participants screening, recruitment, contacting and interviewing, data entry and quality control, data analysis, required regulatory affairs and compliance, study organization, literature reviews and reports.  In addition, this position may have the opportunity to develop publication outlines and contribute to manuscript development and publication.

This position is Federally funded and requires US citizenship.

This is a regular, full time (40 hrs/wk), Exempt position. Hiring salary range: $61,308 - $76,000/year.


  • Medical Insurance
  • Vision Insurance
  • Dental Insurance
  • Vacation
  • Sick Pay
  • Holidays
  • Life Insurance - paid by PAVIR
  • Long-term Disability Insurance - paid by PAVIR
  • Short-term Disability Insurance - paid by PAVIR
  • Flexible Spending Account
  • 401(k) Retirement Plan with Company Match and Profit Share
  • Employee Assistance Program
  • Commuter Benefit

PAVIR is a nonprofit foundation affiliated with the Veterans Affairs Palo Alto Health Care System (VAPAHCS). As a condition of employment, all PAVIR employees are required to have an approved appointment with VAPAHCS and complete a background check before they can commence work.


Research Implementation and Database Management:

  • Create, collect, disseminate, and maintain appropriate files of study data. Assist with review and completion of study manuals and SOPs;
  • Communicate with participants to perform data collection, consenting, scheduling, testing, evaluation, and assessments. Conduct assessments with research participants using research tools in person, by mail or phone. Track and monitor the participants requirements for study schedule;
  • Extract data from patient medical records. Transcribe and resolve data queries in case report forms
  • Facilitate data quality assurance mechanisms and participant communication;
  • Prepare documents, under the direction of project leaders. Report statistical analyses and descriptive data from associated research studies to be used in research/clinical investigations/studies reports;
  • Maintain study related documents and supplies. Secure, organize, and document as required all federal/ state regulations and national multi-site policies;
  • Contribute to PSC and DVBIC research programs that align with national, regional, and local missions and goals. Contribute to the planning and execution of the research conferences.

Regulatory Study Management:

  • Prepare technical documentation necessary for regulatory submissions related to clinical trials of Investigational devices (e.g. VA R&D/IRB/FDA/military compliance);
  • Participate in Clinical Trial Registration, data uploads and communication with clinical trial government agencies;
  • Develop and maintain other technical documentation required for compliance, such as research protocols, policies, consent forms, CV/ biosketches, and annual reports;
  • Interface with research team to ensure proper coordination of regulatory strategy and timelines necessary to meet regulatory requirements;
  • Participate in proactive and continuous improvements for regulatory affairs and in support of research quality;
  • Assess new research projects for regulatory needs related to IRB/FDA (Investigational Devices)/military compliance;
  • Report study progress, status, and adherence with requirements to stakeholders (e.g., VA Central Office, National Data Statistical Center, DVBIC, Department of Defense, funding bodies).

Administrative Duties:

  • Act as point of contact for monthly meetings;
  • Manage Time cards for staff members;
  • Attend clinical care and leadership meetings as required to support the research and programs;
  • Contribute to project teams as applicable.
  • Undergo trainings related to research. Train other research support staff in general research duties, such as data entry, CPRS, and administrative oversight within VA.


CITIZENSHIP: This position is Federally funded; US citizenship is required.


  • Required: Master's degree in psychology, life science or a related field;
  • Desired: Ph.D. in relevant scientific field of study or M.D. with research training and/or experience.

CERTIFICATION: Desired: Clinical Trial certification and/or prior experience with clinical trial management.


  • Required: 2+ years of related research experience; Experience working with IRB protocols;
  • Desired: 5+ years of related research experience.


  • Evidence of or demonstrated potential for conducting research independently;
  • Demonstrated ability to execute all elements of research process, from conceptualization to publication;
  • Documented research productivity;
  • Strong knowledge of all aspects of research design and methodology;
  • Excellent verbal communication and interpersonal skills;
  • Strong organizational skills and attention to detail;
  • Previous experience tracking and following up on data/processes;
  • Familiarity with standard concepts, practices, and procedures within the research field;
  • Proficiency with Microsoft Word, Excel, and Outlook;
  • Ability to read and understand study protocol;
  • Ability to conduct basic data management and statistical analysis;
  • Competence in writing in American Psychological Association and/or American Medical Association format.

Environmental Conditions / Physical Demands:

Physical: Lifting up to 10-15 lbs. occasionally, standing, bending, repetitive movement, etc.

Environmental: Office environment.

PAVIR engages in nonprofit medical research and works with sponsors and the Veterans Affairs Palo Alto Health Care System (VAPAHCS) in administering funds for conducting research to find new and improved ways to combat human disease and help people with disabilities. Please refer to our website for additional information: 

PAVIR is pleased to be an Equal Opportunity Employer. Minorities, Women, Veterans, and Individuals with a Disability are encouraged to apply. We welcome and encourage diversity in the workplace regardless of race, color, religion, age, gender, sexual orientation, national origin, disability status, protected veteran status, or any other characteristic protected by law. If you need special assistance or an accommodation to apply for a posted position, please contact our Human Resources department.

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